Your colleagues can open your calendar and only see if you have an appointment and if you are available, busy, or out of the office. This is the default permission level for your colleagues in your Organization. When sharing your calendar you can choose between the following permission levels: Can view when I’m Busy So before we are going to take a look at how to set the calendar permissions, it’s good to first understand the different permission levels. In this article, I will explain how you can set the permissions and explain the different Outlook calendar permissions levels. Calendar in Outlook can don’t only be shared internally, but it’s also possible to share your calendar with external users. To do this, we can use different Outlook calendar permissions that we can set in Outlook.Ĭalendar permissions in Outlook determine how much details your colleagues can see and what they can or can’t do in your calendar. If you have added the manager’s mailbox to your profile, the manager's Sent Items folder appears in the delegate's Folder Pane under Mailbox - manager.Sharing your calendar in Outlook allows your colleagues to see your availability or even manage your calendar. Under Permissions, in the Permission level list, click Editor (can read, create, and change items). On the Permissions tab, click the name of the delegate. In the Folder Pane, right-click the Sent items folder. The delegate can then move or copy the items from his or her own Sent Items folder to the manager's Sent Items folder. When email messages and meeting requests are sent by a delegate on behalf of a manager, a copy of each item is saved in the delegate's Sent Items folder.Īs an alternative, the manager can grant permissions to his or her Sent Items folder to the delegate. Save sent items in another person's Sent Items folder To select the group from a list in the Address Book, click From. In the From box, type the name of the group on whose behalf you are sending the message. If you have been assigned Send As permissions for a group in your organization’s Address Book, you can send email and it will appear to be sent from that group. Send an email message on behalf of a group If you don’t see the From button and box, click Options > From. To select the name from a list in the Address Book, click From. In the From box, type your manager's name. In the other person's mailbox, select the message that you want to reply to on behalf of your manager.Ĭlick Home (If you have opened the message, click Message), and then click Reply, Reply All or Forward. To select the name from a list in the Address Book, click From.Īdd recipients, a subject, and the contents of the message as you typically do. In the From box, type the name of the person on whose behalf you are sending the message. On the Options tab, in the Show Fields group, click From. On the Home tab, in the New group, click New Meeting.Įnter the attendees, subject, location, and start and end times as you ordinarily do.Ĭreate or reply to an email message on behalf of another person Open the other person's Inbox if his or her meeting requests are not sent to you directly. In the Delegate Permissions dialog box, give the delegate Editor (can read, create, and change items) permissions in the manager's Calendar folder.Ĭlick OK to close the Delegate Permissions dialog box, then select the check box at either My delegates only, but send a copy of meeting requests and responses to me or My delegates only. To give the delegate sufficient permissions to accept meeting requests for the manager, the manager must do the following:Ĭlick File > Account Settings > Delegate Access.Ĭlick Add, then type or select, the delegate’s name, and then click Add. Send or respond to meeting requests on behalf of another person In the Folder type list, click the folder that you want to open. In the Name box, enter the name of the person who granted you Sharing or Delegate Access permissions, or click Name to select from a list. Tip: To avoid this step in the future, see the instructions on how to add another person's mailbox to the Folder Pane in the Add another person's mailbox to your profile section of this article.
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